Audio Visual (AV) Equipment Hire for Conferences
in London and the UK
Organising conferences can be extremely complex, sometimes involving both day and night time events in the same room. Altering lighting and facilities will need to be initiated quickly and expertly to a strict timescale. Ensuring full audio visual and communications are running efficiently at every second in the proceedings is essential to ensure all delegates obtain the maximum experience from the event.
Proceedings may need to be filmed. Cameras need to be accurate, with quality microphones picking up every word clearly while providing excellent visuals since the resultant films will be displayed and viewed by countless others in the future. Web streaming linking speakers in real time must be carefully monitored. We recently supported the Hostelling Association conference, this involved hundreds of international delegates speaking many different languages. Like in this instance consideration must be taken to potential translation needs. For many delegates, their first language may not be English like in this instance. We provided high quality translation booths , IR wireless receivers and distribution systems were needed to cater for the simultaneous translation required throughout the proceedings.
Technical teams may be needed on site for several days to operate any equipment and assist with unexpected problems such as electric bulbs failing or microphones failing at crucial moments. Experience counts in these unexpected situations and with over 20 years experience providing conference technology facilities, EMS Events will ensure every conference is a success. As a full service audio visual hire and event production company we possess venue partnerships and approved supplier status at many prestigious hotels, venues and historical buildings.
A dedicated project manager will provide support advising on production and equipment. At every step, EMS events will assist and ensure your conference is professionally managed from start to finish. Conferences are highly important events in any business calendar. Attending a conference is an opportunity for people to make new contacts or to allow groups of colleagues in different sectors of a business to come together, learn and discuss issues that are important to them. Audio Visual technology plays an important role in ensuring that those conferences are a success. It is this technology that underlines the conference speakers ability to talk to large numbers of people, and make their message clearly heard and understood. Speakers can talk naturally knowing that the microphone they wear will project their voice across the auditorium. They can use computers and show images, diagrams on screen instantly.
Throughout a conference, presenters may be using all manner of technology such as live camera feeds, presentations, Skype communications, pre-recorded videos and using digital imagery to present brand logos. Ensuring that every aspect of this technology works perfectly, and portrays exactly what the presenter wants is the task of the AV technicians on site. Their job is one of the hardest in the conference organisation simply because so much can go wrong. Just one lead breaking, someone tripping over a lead, or computer systems crashing can spell disaster for the conference. Given the propensity for people to use social media very quickly, news of problems can flashed across the internet within minutes. It can be a potential PR nightmare! There is no way that anyone can control what is being said on the internet via social media.
This is why it is so important to get the AV team involved as early as possible in the conference process. They need to be able to give their input on the state of the building and whether the electrics and facilities will actually cope with what is being envisaged. The AV team need preparation time before the conference takes place to put all their equipment into the right positions, make sure everything is connected properly and working efficiently. If you have speakers whose first language is not English, then check whether an interpreter will be required. The interpreter will also need time to get used to the AV translation equipment. Choosing a reputable AV company to put all this in place is crucial. They will have the knowledge, the skills and the expertise – as well as the spare equipment necessary to deal with any problems that arise without the conference organisers even knowing that a problem had occurred.
Contact EMS Events now for immediate assistance.
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Each client is assigned a dedicated account manager who will understand your requirements, to ensure service is provided in accordance to your requirements.
At EMS Events, we are a full service event production company, and offer a one stop shop for all of our clients. Our service offering include live event streaming, av hire and event production.
With over 21 years experience in the events industry and having supported over 16000 events, EMS Events is perfectly placed to provide you with the support needed for your events.
04HELPFUL & FRIENDLY
Our complete team from our account managers, to our technicians to our event co-ordinators, strive to provide a fantastic service. This includes being exceptionally helpful to ensure service levels are met.
Why our clients choose to work with us?
Feel free to get in touch
Our office hours are 8.30am to 6pm Monday to Friday. Outside of these hours we operate a 24hr support line, so you always have access to technical support.
Unit 1, 221 New Kent Road, London, SE1 4AG
+44 (0) 207 820 9000