Audio Visual Hire for Conferences




Audio Visual (AV) Equipment Hire for Conferences
in London and the UK

Organising conferences can be extremely complex, sometimes involving both day and night time events in the same room. Altering lighting and facilities will need to be initiated quickly and expertly to a strict timescale. Ensuring full audio visual and communications are running efficiently at every second in the proceedings is essential to ensure all delegates obtain the maximum experience from the event.

Proceedings may need to be filmed. Cameras need to be accurate, with quality microphones picking up every word clearly while providing excellent visuals since the resultant films will be displayed and viewed by countless others in the future. Web streaming linking speakers in real time must be carefully monitored. We recently supported the Hostelling Association conference, this involved hundreds of international delegates speaking many different languages. Like in this instance consideration must be taken to potential translation needs. For many delegates, their first language may not be English like in this instance. We provided high quality translation booths , IR wireless receivers and distribution systems were needed to cater for the simultaneous translation required throughout the proceedings.

Technical teams may be needed on site for several days to operate any equipment and assist with unexpected problems such as electric bulbs failing or microphones failing at crucial moments. Experience counts in these unexpected situations and with over 20 years experience providing conference technology facilities, EMS Events will ensure every conference is a success. As a full service audio visual hire and event production company we possess venue partnerships and approved supplier status at many prestigious hotels, venues and historical buildings.

A dedicated project manager will provide support advising on production and equipment. At every step, EMS events will assist and ensure your conference is professionally managed from start to finish. Conferences are highly important events in any business calendar. Attending a conference is an opportunity for people to make new contacts or to allow groups of colleagues in different sectors of a business to come together, learn and discuss issues that are important to them. Audio Visual technology plays an important role in ensuring that those conferences are a success. It is this technology that underlines the conference speakers ability to talk to large numbers of people, and make their message clearly heard and understood. Speakers can talk naturally knowing that the microphone they wear will project their voice across the auditorium. They can use computers and show images, diagrams on screen instantly.

Throughout a conference, presenters may be using all manner of technology such as live camera feeds, presentations, Skype communications, pre-recorded videos and using digital imagery to present brand logos. Ensuring that every aspect of this technology works perfectly, and portrays exactly what the presenter wants is the task of the AV technicians on site. Their job is one of the hardest in the conference organisation simply because so much can go wrong. Just one lead breaking, someone tripping over a lead, or computer systems crashing can spell disaster for the conference. Given the propensity for people to use social media very quickly, news of problems can flashed across the internet within minutes. It can be a potential PR nightmare! There is no way that anyone can control what is being said on the internet via social media.

This is why it is so important to get the AV team involved as early as possible in the conference process. They need to be able to give their input on the state of the building and whether the electrics and facilities will actually cope with what is being envisaged. The AV team need preparation time before the conference takes place to put all their equipment into the right positions, make sure everything is connected properly and working efficiently. If you have speakers whose first language is not English, then check whether an interpreter will be required. The interpreter will also need time to get used to the AV translation equipment. Choosing a reputable AV company to put all this in place is crucial. They will have the knowledge, the skills and the expertise – as well as the spare equipment necessary to deal with any problems that arise without the conference organisers even knowing that a problem had occurred.

Contact EMS Events now for immediate assistance.

Our Services
Audio Visual Hire

We provide audio, visual and lighting equipment to hire for your events.

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LED Video Wall Hire

Ensuring the events message is clearly relayed to all the delegates.

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Event Production

Understanding our client’s needs is at the centre of everything we do.

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21
Years Of Experience
4775
Satisfied Clients
16795
Events Supplied
25000
Pieces Of Equipment Owned
AUDIO VISUAL EQUIPMENT HIRE FOR CONFERENCES
OUR TOP RENTAL ITEMS

The Behringer X32 digital mixer packs everything you need to easily mix and record a live show into a compact, roadworthy chassis. Available to hire from EMS Events.

Behringer X32 Digital Mixer Hire

Perfect for outdoor events where power is not available. Quick to setup, and sound fantastic. Contact us for a quotation.

Wireless Outdoor Speakers Hire

We stock the Nexo range of PS8, PS10, LS400 & LS500 Bass Bins. Crystal clear sound, perfect for events. Available to hire from EMS Events.

Nexo Speakers Hire

Pioneer CDJ-2000NXS2 is the new and improved, next generation, professional multiplayer, replacing the current club standard CDJ-2000. Now available to hire.

Pioneer CDJ-2000NXS2 Hire

The Comstar series full duplex wireless is designed specifically for teams that need to communicate and work with their hands with no delay in transmission. Contact us for a quotation.

Eartec Wireless Showcomms Hire

The legendary Shure SM58 vocal microphone is designed for professional vocal use in live performance, sound reinforcement, and studio recording. Available to hire from EMS Events.

Shure SM58 Microphone Hire

The Sennheiser lapel Microphone System provides dependable performance for both speech and performance. Available to hire from EMS Events.

Sennheiser lapel Microphone Hire

The Sennheiser Wireless Handheld Microphone System provides dependable performance for both speech and performance. Now available to hire.

Sennheiser handheld Microphone

The RCF HDL 30-A is a compact bi-amped 2-way active touring system for medium to large events, both indoors and outdoors. Contact us for a quotation.

RCF Line Array PA System Hire

Polycom SoundStation 2 is ideal for small and midsize conference rooms seating up to 10 participants. It delivers exceptional performance and voice quality. Available to hire from EMS Events.

Polycom Soundstation 2 Hire

The analogue HY-03 telephone hybrid is the replacement for the HY-02, which for many years has set the standard as an excellent value, high quality telephone hybrid. Now available to hire.

Sonifex HY-03 TBU Hire

We have a selection of PA Systems suitable for different audience sizes. Contact us for a bespoke quotation.

PA System Hire

2.3GHz quad‑core 8th‑generation Intel Core i5 processor, Turbo Boost up to 3.8GHz; Retina display with True Tone; Touch Bar and Touch ID. Available to hire from EMS Events.

Apple Macbook Pro Hire

The Kramer VP-725 21-Input ProScale Presentation Scaler/Switcher is a presentation scaler/switcher with multiple signal format sections and balanced stereo audio. Call us for a competitive hire quotation.

Kramer VP725 Seamless Switcher

Canon’s XF105 HD Professional Camcorder is a compact, fully featured handheld video camera that imports nearly all the features and functionality of the 3-chip XF305 into a smaller, single sensor form factor. Now available to hire.

Canon XF105 Camcorder Hire

Video conferencing is becoming more important as a business tool as people work from more locations. Use video conferencing to bring people together, and make faster decision. Available to hire from EMS Events.

Cisco Video Conference Unit Hire

We have a large range of fastfold screens with front & rear surfaces in stock with both blue and black drape kits. Call us for a competitive hire quotation.

Fastfold Screen Hire

Blackmagic SmartView Duo features two fully independent 8″ monitors for incredible monitoring. Each monitor includes loop-through SDI video. Now available to hire.

Blackmagic Smartview Duo Hire

The Lenovo Intel Core i5 Laptop is part of the Achieve range, which has the latest tech to help you develop your ideas and work at your best. Call us for a competitive hire quotation.

Lenovo Show Laptop Hire

Perfect weatherproof outdoor plasma, comes with floor stand. Call us for a competitive hire quotation.

55 Inch Outdoor Screen Hire

The Samsung Series 4K UHD Smart TV allows you to feel the drama of blacker blacks and brighter brights with striking crispness. Call us for a competitive hire quotation.

Samsung UHD 85 Inch Monitor Hire

The V-1600HD Live Video Switcher is ideal for any live event or installation that requires a high channel count and the ability to accept a variety of video input formats out of the box. Call us for a competitive hire quotation.

Roland V1600HD Vision Mixer Hire

The ProScene EH7700 is the distillation of projection expertise evolved into a product designed exclusively for demanding professional applications. Call us for a competitive hire quotation.

Optoma EH7700 DLP Projector Hire

With more consistent brightness, improved color fidelity, and tilt-free or portrait modes these projectors will deliver in new verticals such as retail and events. Available to hire from EMS Events.

Panasonic PX803 8K Laser Projector

Rogue R3 Spot delivers intense output, crisp optics, sharp focus, perfect for conferences and events. Now available to hire.

Chauvet Rogue R3 Spot Hire

Rogue R3 Wash is a feature packed moving wash workhorse ideal for rental and production inventories. Available to hire from EMS Events.

Chauvet Rogue R3 Wash Rental

The Quartz is the newest addition to the Titan Mobile family, complete with on-board processing and a bright, vibrant 12.1” screen, in Avolites’ smallest full-featured console. Call us for a competitive hire quotation.

Avolites Quartz Lighting Console

Our followspot is portable and easy to use. An ideal LED lighting instrument for use conferences and events. Call us for a competitive hire quotation.

Followspot Hire & Rental

Our RGBW uplighter is a portable battery powered light outputting ultra-smooth colours from rich saturated hues to subtle pastel shades. Now available to hire.

Battery Powered Uplighters Hire

The power of Source Four in a compact size. The smaller-scale Source Four uses the same technology as the standard Source 4. Now available to hire.

Source Four Junior Rental

The 24 Dimming Console is a 24-channel dimming console and stage lighting controller. Now available to hire.

DMX Lighting Controller Hire

Fully weatherproof and battery powered, our LED lights are perfect for events. Now available to hire.

Outdoor Battery Uplighters Rental

Fast and Intuitive control of intelligent lighting, Dimmers and LED effects from one on screen console. Available to hire from EMS Events.

Avolites Titan One Hire

105cm long LED bar fitted with 24x 4W RGBW 4-in-1 LEDs with Matrix function and various built-in dynamic effects. Call us for a competitive hire quotation.

1M LED Batten Hire

Another popular light is the is the LED profile that provides a powerful pinpoint light source that’s so useful for studios and live events.

LED Profile Rental

Aluminium truss plinths available in various sizes to house your moving heads. Available to hire from EMS Events.

Lighting Plinth Hire

We are able to supply a vast range of pipe and drape for hire. Ideal for blackout and draping for events. Contact us for a quotation.

Pipe and drape Hire

At EMS Events, we stock a vast range of aluminium trussing for hire. We can create bespoke truss structures to suit your event. Call us for a competitive hire quotation.

Trussing Hire & Rental

We stock a selection of 2mx1m, 1mx1m and rounded stage aluminium stage decks for hire. Contact us for a quotation today.

Portable Staging

Leather tub chair hire ideal for creating a relaxed and comfortable atmosphere, whilst being a great space saver. Call us for a competitive hire quotation.

Event Tubchair Hire

A Pole and Rope Barrier provides a high quality queue management system. Finished in modern chrome with your choice of red and blue rope. Contact us for a quotation.

Barrier Pole and Rope Hire

We can offer dance floors in a large range of sizes. Perfect for parties and events. Call us for a competitive hire quotation.

Parquet Dance Floor Hire

Our lectern hire stock consists of aluminium lecterns, and Perspex lecterns. Get in touch for a quotation today.

Truss Lectern Rental

Samsonite steel folding chairs offer a steel frame with contoured back and riveted leg braces. Available in black. Now available to hire.

Samsonite Folding Chairs Hire

Made from hard wood. An easel which is ideal for exhibitions, product promotions and launch presentations. Call us for a competitive hire quotation.

Greco Easel Hire

Our lectern hire stock consists of aluminium lecterns, and Perspex lecterns. Available to hire from EMS Events.

Perspex Lectern Hire

Mobile Easel Whiteboard Flipchart with Magnetic and Height Adjustable. Now available to hire.

Flipchart Hire

Our floor-standing literature stands can be put up and dismantled quickly, ideal for use at exhibitions and events. Contact us for a quotation.

Floor-standing Literature Stands

01

DEDICATEDACCOUNT MANAGER

Each client is assigned a dedicated account manager who will understand your requirements, to ensure service is provided in accordance to your requirements.

02

COMPREHENSIVELIST OF SERVICES

At EMS Events, we are a full service event production company, and offer a one stop shop for all of our clients. Our service offering include live event streaming, av hire and event production.

03

21 YEARSINDUSTRY EXPERIENCE

With over 21 years experience in the events industry and having supported over 16000 events, EMS Events is perfectly placed to provide you with the support needed for your events.

04

HELPFUL & FRIENDLYTEAM

Our complete team from our account managers, to our technicians to our event co-ordinators, strive to provide a fantastic service. This includes being exceptionally helpful to ensure service levels are met.

Why our clients choose to work with us?
OVER 20 YEARS OF
TRADING EXPERIENCE
FRIENDLY & EXPERIENCED
TEAM
AUDIO VISUAL
SPECIALISTS
CENTRAL LONDON BASED
WITH UK COVERAGE
LARGE
INVENTORY
COMPREHENSIVE LIST
OF SERVICES
24/7
SUPPORT
FANTASTIC CLIENT
TESTIMONIALS

'I have the confidence that when the client arrives, I do not have to do anything'

Henrietta Armstrong, Events Manager at The Worx, talks about the fantastic service levels provided by EMS Events.

'Suppliers I can work with, and have a good relationship with'

Josephine Wellington, Events Manager at Barts Health NHS Trust, talks events.

"Just wanted to say a huge THANK YOU.We really appreciate your time and effort to help us to create this event. "

Melody Beveridge
Agile Media

"Heléna and I are still smiling like the Cheshire Cat, the night went so smoothly, everyone had an amazing time is being said by everyone that it’s the best party TOG has ever thrown. The hype is real!! The vibe would not have been what is was without you, and so we wanted to say a huge thank you for everything you and your team did for us on the day! "

Helena & Gemma
TOG

"Just wanted to say a huge THANK YOU.We really appreciate your time and effort to help us to create this event. "

Delano Bart-Stewart
Academy of Urbanism

"We have had lots of excellent feedback on the event today, and the AV support, DJ and photographer were the back bone of this. "

Amelia Cowan
U+I

"Thank you so much for all your hard work yesterday to make the event what is was, especially with our changing requirements. "

Jenny Seymour
Comic Relief

"Just wanted to drop you a line to say many thanks for all your help making last night a success. "

Siobhan Cremin
Virgin Atlantic

"I wanted to say that the AV support you provide LFM and our clients has been fantastic, and we look forward to a long term beneficial relationship with EMS Events."

Rob Chamber
London Film Museum

"Just a quick note to say thank you very much for a great day yesterday. The event went really well and the audience loved it. I really appreciate all your help and service- your team couldn’t have been more helpful and we couldn’t have done it without you."

Victoria Davis
AMV BBDO

"Thanks again for your all your hard work and support over the last few months."

Sam Ahmed
Nauta Capital

Feel free to get in touch

Our office hours are 8.30am to 6pm Monday to Friday. Outside of these hours we operate a 24hr support line, so you always have access to technical support.

Address

Unit 1, 221 New Kent Road, London, SE1 4AG

General Enquiries
Telephone

+44 (0) 207 820 9000

Enquiry Form