Virtual events are not going anywhere in 2025. In fact, they are getting bigger, smarter, and a whole lot more fun. But let’s be honest, no one wants a glitchy screen, crackling mic, or blurry video with hiccups at an online event.
So, how do you make sure your virtual event runs smoothly?
The answer is simple: you need the right AV equipment, provided by a trusted AV production team.
TOP AV EQUIPMENT RECOMMENDATIONS FOR 2025
Not sure which AV tools you actually need for your event? We’ve got your back. Let’s dive into the 5 must-have AV equipment for virtual events in 2025. This will help you impress your audience and keep things smooth from start to finish.
Don’t worry; this is not just tech talk. We are going to keep it easy and fun for you to understand.
1. HIGH QUALITY CAMERA
Let us start with the basics. Your audience wants to see you clearly. Still using your built-in laptop webcam? That might have worked in 2015, not in 2025. You need a high-quality camera that shows your face, your background, and everything else in crystal clear detail.
Why a high-quality camera is a must-have for virtual events in 2025.
- It makes you and your event look more professional.
- Helps your audience feel more connected to the event.
- The clearer the picture, the better the trust.
What to look for in a high-quality camera? When choosing a camera, look for the following features:
- 4k resolution for the super clear image.
- Auto focus so that you can stay sharp all the time.
- Wide-angle lens feature with a clear image to show more of the room.
- Plug and play setup that makes it easy to use.
Well, Logitech and Sony are some of the most widely used and well-known plug-and-play cameras. Moreover, DSLR cameras are also popular if you want a pro setup.
2. EXTERNAL MICROPHONE
To understand the importance of the external microphone for the speaker, a person can know this. To understand why an external microphone matters, imagine this: you are giving your big talk, and all your audience hears is crackle…. buzz… static…. yikes. That is why a good external microphone is a must have in 2025. It helps your voice sound rich, clear, and professional.
Why is an external microphone a must? In 2025, Sound matters a lot. For example, it will give you:
- Clear audio keeps your audience listening.
- It makes your voice sound warm and welcoming.
- Poor sound = lost attention.
What to look for in an external microphone? Well, when you are looking for the best microphones, look out for the following key features:
- USB mics for easy setup.
- Background noise canceling features.
- Built-in pop filter that blocks harsh sounds.
The Blue Yeti and Rode NT-USB are top picks for virtual events. They sound amazing and plug right into your laptop.
3. LIGHTING KIT
Even with the best camera, bad lighting and dull video quality can ruin the whole image. Moreover, it can even ruin your look. No one wants to watch dark, gloomy videos. That’s why good lighting is your best friend in 2025.
Furthermore, it makes you look more bright, sharp, and camera-ready. Below are some of the whys you must have it:
- Brightens your face.
- Removes darkness.
- Sets the aesthetic vibes of the video.
- Makes your background look cleaner.
What to look for in lighting? When looking for the lighting kit options, consider the following features.
- LED ring lights are great options to focus on the face.
- Softboxes are a good option for smooth and even lights.
- Adjustable brightness and colour palette lighting.
Natural light helps, but don’t rely on it alone. Thus, invest in a small lighting kit, which will make a big difference for a small cost.
4. VIRTUAL EVENT SOFTWARE WITH AV EQUIPMENT
Now that you have great audio, video, and lighting, where would you bring it all together? You now need virtual event software that supports your full AV setup. Think of it like the stage for your online show.
Now, the question arises as to why it is a must-have:
- Manage your camera, mic, and slides.
- Helps you interact with your audience.
- Adds cool features like screen share, breakout rooms, and even polls.
You must look out for many more features, depending on your virtual meeting needs.
What to look for in the virtual event software with AV equipment? Well, with the continuous advancements in tech, look out for the following features:
- Easy to use with a user-friendly interface.
- It must support HD video streaming.
- Supports your AV gear.
- It offers live chat, Q&A, and engagement tools.
Some top tools in 2025 including Zoom Events, Hopin, Airmeet, Google Meet, and vFairs. Now, many of the virtual meeting softwares come with built-in AV features and even tech support during your event.
5. AUDIO MIXER OR INTERFACE
Okay, you might think that this one sounds fancy, but stick with us. If you have multiple speakers, a music background, or sound effects, an audio mixer helps you manage them like a pro. Moreover, it lets you have full control over:
- Speaker volume.
- Music levels.
- Microphone gain is how loud you like it.
- Background sounds.
Why is it a must-have (especially for big virtual events? The following are some of the reasons you need to have this in 2025. Which are:
- It can mix different sources of audio in harmony.
- It can control and stop all sound problems.
- Gives full control over what the audience hears.
What to look for in an audio mixer? The following are some of the key points you should consider.
- USB interface for better computer connections.
- Multiple channels if you have more than one speaker.
- It should have easy knobs and buttons.
Try something like the Focusrite Scarlett 2i2 or Behringer Xenyx. They are popular in 2025 and easy to learn, even for beginners.
BONUS MUST-HAVES OF AV GEAR TO LEVEL UP YOUR EVENT
It is not a must-have, but these are useful things to have if you want to stand out. Which are the following:
- Headphones: Avoid echoes and keep your audio crystal clear.
- Green screen: want to change your background? Green screens make it easy.
- Backup devices: Always have a phone or tablet as backup in case your main system crashes.
- Clicker or presentation remote: control your slides like a boss, no clicking your mouse.
THE FUTURE OF VIRTUAL EVENTS AND AV EQUIPMENT
Now let’s talk about the fun stuff, what is new and exciting about it. This year, AV gear is smarter and easier than ever before. You don’t need to be a tech expert to use it. For example, check the following:
- Many cameras now have AI built in. That means the camera can follow your face when you move.
- New microphones can block out background noise while keeping your voice clear and strong.
The future of AV gear is all about making your life easier while helping you look and sound amazing.
FINAL THOUGHTS: DO NOT LET TECH BE THE WEAK LINK
Here is the truth: you don’t need fancy skills to run a great virtual event in 2025. But you do need the right tools and AV equipment. With the right AV setup, your event will look professional, sound clear, and engaging from start to finish.
So, don’t overlook your AV gear—whether you’re hosting a webinar, teaching a class, leading a meeting, or celebrating something special. It’s the secret to creating an experience people will enjoy and remember.
