The cost of renting sound equipment involves a number of factors. From the brand and type of equipment to your specific needs, everything needs to be cared for when it comes to determining the cost of renting sound equipment for your events.
To help you understand how much it costs to rent sound equipment, in this blog, we will discuss the important factors that play a role in cost determination.
Reasons To Rent Sound Equipment
Before digging into the pricing factors for renting sound equipment, it will be vital to understand why you should be renting it. Here are some critical reasons to rent out the sound system such as
It Saves Money
The need for sound equipment varies following the frequency of events in an organisation. It is a known fact that most organizations host very rarely, and there is no point in buying such equipment bearing high prices. They will most likely sit in the storage unit, garage, or basement most of the time before getting used again.
So, renting these tools at the event time is the best choice. It will not just help you save money but will also prevent you from equipment depreciation. Your AV equipment provider will charge you for only the required equipment.
Latest Equipment
Another benefit of hiring sound equipment rentals is access to advanced tools. Considering the modern-day sound equipment needs, AV service providers are equipped with advanced technologies and equipment.
They made every latest thing available to their clients to stay competitive. The higher competition level in the market forces them to stay updated with their equipment. This makes renting a perfect option for event organisers.
Technical Support
You also leverage sound technical support by renting sound equipment from a prominent provider like EMS Events. You do not need to learn about the audio equipment to cope with technical issues that can occur during the event’s procession.
Your hired sound equipment service provider will provide you with technical staff who will take care of the issues that may occur during the event. They will help you run your event smoothly without bearing any sound-related troubles.
No Maintenance Costs
On top of all other things, you also do not have to bear the maintenance costs required when you own the equipment. Your service provider will be responsible for the operations and functionality of the sound system. This also gives you freedom from the costs of damage. This aspect also makes rentals a better yet cost-effective option.
Determinants of Cost to Rent Sound Equipment
When it comes to determining the cost of renting sound equipment for an event, there are multiple factors to be considered. The key factors are listed below;
Number of Speakers and Microphones
One of the critical determinants of costs for the sound equipment rental is the number of speakers and microphones you need for your event. It’s known that the more equipment and tools you rent, the more you will need to pay for them.
It also means that the size of your event area and the audience are matters to consider while estimating the possible costs of renting sound equipment. The type of venue is another element that can help you find how many microphones or speakers you will need. You may need only two to three speakers at some venues, while you may need multiple at others.
So, you have to consider all such aspects to estimate the required number of equipment and tools. This will provide you with a better insight into the possible cost of sound equipment rental.
Technical Support
You can save a lot on renting sound equipment if your organisation has technical staff. However, if you do not have such a luxury and need technical assistance from the service provider, you may have to bear additional costs.
There might not be a need for any technical assistance for small events as authentic AV service providers like EMS Events guide the person in charge of operating the sound equipment. However, for bigger events, you may need to have technical staff onsite so they can ensure the smooth procession of the event. But it costs some money.
Therefore, you must also consider this aspect while discussing the pricing with your service providers.
Last Minute Requirements
Another element that can add up the costs of renting the sound equipment is asking the vendor for the last-minute requirement for the equipment. This might be due to various reasons, including damaged in-house equipment, equipment failure by another vendor, or unforeseen circumstances.
Some service providers, like us, do not charge additional fees besides the equipment costs when clients inform us at least a day before the event. But when you ask for the equipment on the event day, it can result in additional costs.
Rental Duration
The duration of equipment usage or holding is also a key determinant of pricing when renting audio equipment. The more time you hold the rented equipment, the more you will be charged.
Rental duration mainly depends on the event’s length. So, while negotiating prices with the vendors, ensure you are conveying truthful details about the event length so that they can provide you with the most appropriate quotes. Miscommunication in this regard can lead to a disagreement when it comes to paying them.
Market Prices
Market prices are also important to help you determine the costs for the equipment you want to rent. To stay competitive, audio-visual equipment vendors keep their prices according to market prices to grab the maximum number of customers.
Therefore, while renting such equipment, make sure you know the market prices. Doing so will help you negotiate the costs better and get the required equipment within your budget.
Conclusion
Are you looking to rent sound equipment but don’t know how much it will cost? The above discussion can help you understand the possible costs of renting such equipment. If you are still confused, you can get assistance from our experts. Considering your needs and the event’s requirements, they will come up with affordable quotes.
Frequently Asked Questions
Can I Rent Sound Equipment on the Event Day?
You can book the required sound equipment on the event day, subject to availability. It is better to avoid last-minute bookings. Doing so not only ensures the availability of the best quality equipment but also costs you way less than on the event day.
Can I Also Avail of Equipment Installation Services?
Though sound equipment is easy to install, you can ask for technical support if you do not know how to do it. There are some additional charges for availing of this facility.
What If I Don’t Know Exactly What Sound Equipment I Need?
If you do not know about the required sound equipment, don’t worry. Our experts will provide their insights following your event’s nature, venue size, and other elements. You can consult with our experts via email at [email protected] or by calling 0207 820 9000.
