Did you know the fascinating history of portable stages? They were originally created in the 18th century for travelling theatre troupes. They are easy to set up and allow performances to be brought without proper venues.
Fast-forward to today, portable stages have become the backbone of modern events. They are the most flexible, customisable, and perfect for concerts and conferences.
9 TIPS TO CHOOSE THE RIGHT PORTABLE STAGE RENTAL
The portable stage is versatile, easy to set up, and fits into almost any venue. Whether you are planning a wedding, concert, or business conference, this is your go-to option.
But the critical question arises here: “How do I choose the right stage rental?” To answer this question briefly, we have made a list for you. So, let’s jump in.
1. UNDERSTAND THE PURPOSE OF YOUR STAGE
Not all events are the same, so every stage is created differently. Thus, before moving forward to the next step, let’s first know your event. You may use the following questions to understand your event better:
- What type of event are you hosting?
- How will the stage be used, and for what (speeches, performances, and launch)?
- How many people will be there on the stage at the same time?
For instance, a dance performance may require a sturdy stage with proper support. On the other hand, a speaker only requires a small raised platform. This understanding will guide every other decision you make.
2. ASSESS YOUR EVENT NEEDS & SPECIFICS
Your venue plays a crucial role in determining the right stage. That’s why you have to understand the needs of your stage according to your event. This will help you to choose a stage that serves its purpose. Here is what to look at:
2.1 INDOOR OR OUTDOOR LOCATION
Outdoor venues may require weatherproof materials and anchoring for stability in windy conditions.
2.2 FLOOR SURFACE
If the ground is uneven, you’ll need a stage with adjustable legs to keep the stage stable.
2.3 SPACE AND DIMENSION
Measure the space where the stage will be placed. Also, don’t forget to account for stairs, ramps, and the area around the stage.
3. PICK THE RIGHT SIZE, SHAPE & HEIGHT
The size and shape of your stage should align with your audience size and event type. Here is a quick breakdown of this:
3.1 STAGE SIZE
Larger audiences need bigger stages for visibility. But for intimate gatherings, a compact stage works just fine.
3.2 STAGE SHAPE
What are you looking for? Traditional rectangular stages or more creative options, like circular or semi-circular designs, for unique events.
3.3 STAGE HEIGHT
- Low stages: They are usually 1-2 feet in height and ideal for close-up and interactive events.
- Medium height: They are usually 2-3 feet high and ideal for weddings, conferences, or performances.
- High stages: They are quite high stages, necessarily above 5 feet, and best for concerts and large gatherings.
Tip: Adjusting height can also create a better connection between performers and the audience.
3.4 FIXED VS. MULTI HEIGHT
Remember, if you need clarification about the fixed vs. multi-height stages, let us clear this:
- If your event has high footfall, then fixed height stages are great to choose from.
- On the other hand, multiple stages are great for performances where the stage needs to be adjusted.
4. TYPES OF PORTABLE STAGE
There are multiple further options available in portable stages that you need to explore before choosing one:
4.1 MODULAR STAGES
Modular stages are highly versatile and popular for various events. They are also easy to set up and dismantle.
4.2 TRAILER STAGES
These are another trendy portable stage, as they are so easy to set and port anywhere. Manufacturers build their stages onto trailers, allowing easy transportation.
4.3 FOLDABLE STAGES
Foldable stages are designed for ease and portability. They are also excellent choices for smaller events and venues.
5. MATERIAL AND DURABILITY
The second thing to consider here is the durability of the stages. No matter whether you are looking for indoor or outdoor event staging solutions. The material of the stage impacts functionality and durability. Here are some common options:
5.1 ALUMINIUM STAGES
They are lightweight and rust resistant, which is great for outdoor use.
5.2 WOODEN STAGES
They have excellent acoustics, making them a favourite for indoor performances.
5.3 SURFACE OPTIONS
- Carpeted surfaces reduce foot noise and are suitable for conferences and parties.
- Rubber or vinyl surfaces work best for active performances like dance or sports demonstrations.
Always opt according to your weather conditions and event needs.
6. DON’T FORGET ABOUT SAFETY STANDARDS
Here, safety should be your priority. A well established stage rental like EMS events will offer you the following:
6.1 NON SLIP SURFACES
Slippery surfaces are the main reason for half of the incidents at the rampage. Thus, try your best to make sure your stage has a non-slip surface.
6.2 GUARDRAILS
Guardrails provide a critical safety barrier, preventing falls from the stage. They are especially important for stages that are on high and for events with a lot of movement.
6.3 STRONG LOCKING MECHANISMS
These ensure that the stage components are securely connected. Ensure to prevent all unexpected collapses from the event.
6.4 RAMPS AND STAIRS
Ramps and stairs provide safe and accessible entry and exit points for the stage. They should be sturdy, wide enough to accommodate foot traffic, and have non-slip surfaces.
6.5 SKIRTS
Skirts cover the base of the stage, creating a clean and finished look. They can also help to prevent items from rolling under the stage and becoming tripping hazards.
Remember, safety and security are important at events. Thus, choose a stage rental provider that prioritises these safety features to ensure a safe event.
7. SETUP REQUIREMENTS
When choosing portable stages, it is a lot better to understand the setup requirements to make a rational decision. Further, it is also important to know all the necessary equipment.
Thus, when choosing a portable stage rental, question them about all the truss and rigging rentals, equipment needed, etc. Also, consider all the setup and teardown services:
7.1 PROFESSIONAL SETUP
Most rental companies offer setup services to ensure everything is done correctly and safely.
7.2 SITE INSPECTION
Reputable companies often visit your venue to assess the layout and plan the setup.
7.3 ADDITIONAL EQUIPMENT
Some stages may require trusses, rigging, or extra reinforcement. Make sure to discuss this with your provider too.
Opting for a full-service rental provider can save time and prevent last-minute headaches.
8. CUSTOMISATION
Want your stage to stand out? Many sound providers offer customisation to fit your event’s theme. Some of the most common ones are the following:
8.1 LED SCREENS
LED video walls or screens are pretty famous for concerts or presentations.
8.2 LIGHTING ADD-ONS
There are multiple lighting options to go for, like uplighting or spotlights, to enhance experience and engagement.
8.3 THEMED DECOR
You can customise stage skirting and colours or even add unique finishes that match your desired event design.
9. YOUR BUDGET
Although portable stages are pocket-friendly options, knowing what impacts their prices is good. Some of the main factors that influence its prices are:
Stage size: The larger the stage, the higher the price.
Customisation: Unique designs or add-ons will increase the price.
Rental Duration: Period you rent a portable stage for.
Extras: Delivery, setup, and teardown services can add up, so it’s always nice to get a detailed quote.
Then, compare the quotes from multiple providers to find the best value without compromising.
10. THE RIGHT PROVIDER
Choosing the right rental company is key. Thus, it’s advised to do your research and find all the “best portable stage rentals near me” and get detailed quotes. The right provider will:
- Have a good reputation and positive reviews.
- Offer high-quality equipment that is regularly inspected.
- Provide all services, including setup and onsite support.
Moreover, it is always advised to don’t hesitate and ask the following questions:
- What safety measures do you follow?
- Can you handle last-minute changes?
- Do you offer package deals with lighting or sound equipment?
FINAL THOUGHTS
A portable stage rental is an excellent choice to level up your event. However, it is crucial to understand the process and get the best for your event. Thus, start by understanding your needs, venue, budget, and all workings so you can choose the right provider.
So, are you ready to book the perfect one for your event? Contact EMS Events, and let your event be the next huge success.
