When time is precious and discussions need to involve participants from several different offices, video conferencing is becoming the preferred method of communication. There can be little doubt that technology has made life easier for businesses.
It is not just individual businesses that benefit from this form of communication. Presentations, seminars and conferences often include video conferencing as standard, enabling people from around the world to take part. It makes sense. Face to face discussions can be held, allowing any number of people to interact and connect visually with each other yet without any transport problems.
Video conferencing is proving to be highly successful at breaking down the barriers of distance between businesses. It allows real time discussions, voting analytics and screen sharing to take place simultaneously while improving communication between people who may have never met in person before.
The advantages are clear – which is why getting the systems right from the beginning is essential. All too frequently, organisers of video conferencing focus on the details of what is to be discussed, timing and materials to be shared. What is equally important to be considered at the very start of the preparations is the audiovisual element. It is not just a matter of turning on a computer and several people linked up at the same time – especially if this is a big event. If problems occur, then it can create a lot of bad publicity both for the host company and the organizer involved. Avoiding this situation is crucial.
Video conferencing takes up a tremendous amount of bandwidth. Checking to make sure that your venue can actually cope with the bandwith involved, and has the IT capability is essential.
Don’t forget too that problems can occur unexpectedly. What happens if your internet provider suddenly crashes? What happens if the electricity supply fails? Microphones may start crackling or going silent or reception affected by equipment noise.
This is where talking to an Audio Visual hire specialist can make a tremendous difference. Having organised the technology for countless video conferences, they know exactly what the potential problems are – and how to avoid them. A good Audio Visual hire specialist will have access to backup systems and will have tested out all the equipment beforehand. They can also provide the screens and projection systems needed for larger events.
Preparation is vital, and the presence of Audio Visual technicians throughout the event means that they can ensure the video conference runs smoothly.